Procurement Directorate

Message 

The Madda Walabu University Procurement Directorate is accountable to the Vice-President for Administration and Students’ Affair, performing the following   major activities

  •  Plan, organize, direct, lead, manage and control the procurement activities of the University;
  •   Ensure the procurement administration decisions are consistent with the relevant policies and procedures of the University as well as the applicable laws and regulations of the country;
  •  Ensure that there is proper coherence between University plans, procurement and purchases;
  • Receive reports from University units, recommend appropriate corrective measures, when necessary and follow-up compliance so as to ensure the proper purchasing of goods and services;
  •  Advise the President and the Vice President for Administration and Students’ Affair (VPASA) on procurement  administration matters;
  • Prepare and submit recommendations on the basis of the relevant University plans, concerning procurement process;
  • Recommend administrative policies that govern procurement and related structural improvement to the Vice President;
  • Prepare annual procurement administration plans;
  •  Oversee the proper implementation of the procurement administration policies throughout the University;
  • Ensure that administrative policies and work procedures that govern procurement are known and complied with by all Deans, Directors, Department Heads, and other University authorities concerned;
  •   Plan and study how best to improve the performance of the office;
  •  Propose performance based training programs for employees;
  • Present timely reports of the performance of the office;
  • Serve as principal advisor to senior staff, providing authoritative technical and policy advice on all aspects of procurement;
  •  Overseeing the preparation and distribution of invitations to tender and manage/conduct all aspects of bid/proposal evaluations;
  • Lead and direct procurement work team, plan and allocate work assignments; and coach and evaluate staff;
  • Prepare bid documents with clear specification for mandated items;
  • Prepare and update price index for bid documents and communicate it to all budget centers;
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