Office of First Year Common Course Coordinator

Message;

First Year Students’ Coordinating Dean Office was inaugurated as independent dean office based on reform conducted by former Ministry of Science and Higher Education regarding common courses delivery in higher education in 2019/2020. It was handled by ad hoc dean and coordinators up to December, 2020. The office was reorganized as per direction of former Ministry of Science and Higher Education and recruited personnel via authorized competition at university level. Currently, this office is being handled by six personnel (dean, four coordinators and secretary). The office is directly accountable to Academic Affairs Vice President office. The general objective of this office is to coordinate overall teaching-learning process of first year students’ which encompasses the following key integrated tasks.

  • Supervise all activities of the programs;
  • Approve status of the students under the program
  • Prepare periodic  reports  on  its  activities  and  submit  the  same  to  the AVP
  • Attend to all academic problems that concern the freshman division at undergraduate studies level.
  • Oversee settings of  entrance  examinations  and  screen  students  and approve for admission to  different departments
  • Dean would be engaged in controlling  the  activities  of  the  coordinators  and  the  other administrative duties.
  • Formulate standards, and working procedures relevant to the program under it in line with the University-wide policies, rules and regulations and ensure that their achievement
  • Set up academic staff disciplinary committee which is accountable to the dean.
  • Monitor the activities of Discipline Committee related to students and staff under
  • Prepare combined physical  plan  and  budget  plan  of  the  program  and  ensure  its implementation;  also  prepare  performance  report  on  regular  basis  and    submit  to  the concerned offices;
  • Oversee the proper distribution and utilization of teaching-learning resources and facilities
  • Facilitate, monitor and  evaluate  the  performance  of  academic staff & administrative  support  team  assigned under it.
  • Compile, produce and submit the activities, reports and essential statistics of the program to the AVP as well as to the concerned organs of the university.
  • Check and regulate    consistency    across    departments in    academic   administration,    student handling in teaching –learning process.
  • Plan, organize and  coordinate  activities  of  finance  and  procurement  depending  on  the  approved budget of the
  • Facilitate and  oversee  the  proper  and  optimal  distribution  and  utilization  of    teaching-learning  materials  and  equipment, facilities,  classrooms and laboratories
  • Oversee and participate  admission  and  placement  of  students  in  accordance  with  the  applicable University policy and regulations;
  • Welcoming and giving overall orientation
  • Coordinating registration process
  • Preparing class and exam schedule
  • Assigning instructors to delivery respective course
  • Working closely with all concerning office regarding freshman students
  • Follow up class continuity
  • Advising students (freshman)
  • Assigning invigilators
  • Supervising overall procedures of exam (mid-exam and final)
  • Follow up grade submission
  • Giving orientation regarding field choice
  • Coordinating the process of giving entry exam (competency exam to join Law, Medicine, Pharmacy and Institute of Technology).
  • Coordinating and facilitating the process of field placement at the end of second semester of first year.
  • Supervise all activities of the programs;
  • Approve status of the students under the program
  • Prepare periodic  reports  on  its  activities  and  submit  the  same  to  the AVP
  • Attend to all academic problems that concern the freshman division at undergraduate studies level.
  • Oversee settings of  entrance  examinations  and  screen  students  and approve for admission to  different departments
  • Perform other duties assigned by the AVP.
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